Recital Ticket Form is DUE BY MARCH 31, 2012
Everyone should fill out a Ticket Order Form
Please return your ticket order form to the Studio by Wednesday, 3/31/2012. If we do not receive a form by the deadline, the Complimentary Tickets you are entitled to will be evenly divided between the shows you are involved in. We might be able to change this later, but only if tickets are still available. Please return your ticket order form to the Studio by Wednesday, 3/31/2012.
Recital Audience Special Needs Form – If one of your Recital audience members has special needs, please use the form on the last page of the Recital Ticket Info to let us know.
After 3/31/2012 – Note that some shows may have sold out in the first round of ticket requests. If we have tickets left over after the ticket deadline, 3/31/2012, they will be put on sale on a first come, first serve basis. Assuming the show is not sold out, you may still obtain tickets as long as supplies last. Please inquire at the studio or call us. Tickets will be sold at the door the day of the performance only if they are still available.
General Ticket Policies
• Anyone who is not dancing and is not a volunteer needs a ticket to enter the auditorium for each performance.
• Children age 4 and under who can sit on a parent’s lap do not need tickets.
• Tickets for one show cannot be used for other shows.
• Volunteers do not need a ticket for the show in which they are volunteering. They do need a ticket for the other shows. If you think you might like to volunteer and have not confirmed with us, please order and pay for tickets as though you are not volunteering. If you do volunteer, we will credit you back for the ticket you bought for yourself.
• We plan to distribute tickets the week before the Dress Rehearsal. Tickets not picked up at the studio will be held for you at the theater ticket tables.
• Once purchased, tickets are non-refundable, unless we can re-sell them to someone else.
All Account Balances must be Paid in Full
All costume, recital, and tuition fees must be paid in full before tickets can be distributed. We cannot distribute tickets to students with unexplained unpaid balances. If you have already called the studio about alternate payment arrangements, please call again to make sure that all of our records are in order.
Everyone must fill out a Ticket Order Form
Ticket forms are due by the ticket deadline in the spring. If you are going to be absent that week, bring your form to the office or drop it in the studio deposit box early. To accurately track the number of tickets needed, everyone must submit a ticket order.
If you do not return your completed ticket order form by the deadline:
–Families involved in only one show will have 4 complimentary tickets assigned to them.
–Families involved in more than one show will have the complimentary tickets they are entitled to divided equally among the shows they are involved with; it might not be possible to change how they are divided later.
–You might not be able to obtain any extra tickets if the shows are sold out.
This section deals with the number of Complimentary Tickets you are entitled to (usually 4, sometimes more). You may also want to purchase Extra Tickets in addition to your complimentary tickets. On the Ticket Order Form, you should indicate the number of complimentary tickets and the number of extra tickets you want for each show.
Each family that pays the recital fee will receive 4 complimentary tickets for the performances, regardless of how many children are in the family. Note that the recital fee is assessed once per family; it does not matter how many children you have. We do, however, offer additional complimentary tickets in special circumstances.
Some families have students performing in only one show, and others in two, three, four, or five shows. Families involved in more than one show, who cannot see all of their children’s numbers in one show, may have the possibility of obtaining additional Complimentary Tickets. Your family is entitled to complimentary tickets as follows: (Please contact the studio if this is confusing):
One Show – If your family has children involved in only one show, you are entitled to 4 complimentary tickets for that show. On the Ticket Order Form (in the Complimentary Ticket Boxes) write down that you would like 1, 2, 3 or 4 Complimentary tickets for the show that your children are participating in. If you would like to order and pay for tickets in addition to your 4 complimentary tickets, write this number in the Extra Ticket box.
Two Shows, and can see all numbers in one of the shows – If your family has children involved in two shows and you can see all of your children’s dance numbers in at least one of the shows, you are still entitled to just 4 complimentary tickets. On the Ticket Order Form you must notify us how you want your 4 complimentary tickets divided between the two shows you are involved in (e.g. 4-0, 3-1, or 2-2). Example: A family has two children, one child is in a ballet class that is only in the first show, the other child is in a jazz class that is in the first and second shows. This family can come to the first show and see both of their children’s dances. They will receive a total of 4 Complimentary Tickets (divided between the shows however they wish). If you would like to order and pay for tickets in addition to your 4 complimentary tickets, write this number in the Extra Ticket box.
Two Shows, and cannot see all numbers in one of the shows – If your family has children involved in two shows, and you cannot see all of your children’s numbers in at least one show, you have the option of requesting 2 additional complimentary tickets. Example: A family with one child that takes two classes; they have a jazz dance that is only in the first show and a ballet dance that is only in the third show. This family and their relatives cannot come to one show and see both dances; they have to attend a second show. This family may request 2 additional complimentary tickets. Note: the purpose of giving additional complimentary tickets is not to give a family more tickets to see one show; the purpose is to help offset the added cost a family incurs when relatives have to pay for additional tickets for a second show that they have to attend to see all their numbers. Therefore, no more than 4 complimentary tickets may be requested for any one show; if you are entitled to additional Complimentary Tickets, they must be used for a second show. Families in this circumstance need to notify us, on the Ticket Order Form (page 4), how they want their complimentary tickets divided between the two shows (you may divide your tickets as follows: 4-2, 4-1, 3-3, 2-2, etc., but not 6-0, or 5-1). If you would like to order and pay for tickets in addition to your 6 complimentary tickets, write this number in the Extra Ticket box.
Three Shows – Any family that has students in three shows may request up to six complimentary tickets ; however, as noted above, no more than 4 complimentary tickets may be requested for any one show. This family needs to notify us how they want their 6 complimentary tickets divided between the shows (e.g. 4-2-0, 3-2-1, 2-2-2, etc., but not 6-0-0, or 5-1-0). If you would like to order and pay for tickets in addition to your complimentary tickets, write this number in the Extra Ticket box.
Four Shows – Any family that has students in four shows and requests tickets for all four shows, may request up to eight complimentary tickets. This family needs to notify us how they want their 8 complimentary tickets divided between the shows; however, as noted above, no more than 4 complimentary tickets may be requested for any one show. Note: tickets must be requested for all four shows (e.g. 4-2-1-1). We cannot give 8 complimentary tickets to someone who requests extra complimentary tickets divided (4-3-1-0) because they are not requesting tickets for all four shows. If you would like to order and pay for tickets in addition to your complimentary tickets, write this number in the Extra Ticket box.
Five Shows – Any family which needs to buy tickets for five shows should contact the studio.
Extra Tickets – Performances May Sell Out – Get your orders in as early as possible!
We must have your Ticket Order Form by the ticket deadline in the spring. Extra tickets (those in addition to your complimentary tickets) may be requested at $12 per ticket. Last year, some of our shows sold out, and we were unable to give extra tickets to all who wanted them.
Due to the possibility of our shows selling out, we have to initially limit the number of extra tickets we can guarantee to each family to one (1) until the ticket deadline. You should, however, order and pay for the exact number of tickets you would like even if it is more than one. On the ticket order form, write down the actual number of tickets that you would like to have even if this is in excess of the limit. (If you want 10 extra tickets, pay for and write on the Ticket Order Form that you would like 10 additional tickets.) Even though we can initially only guarantee 1 extra ticket, after the ticket deadline all remaining tickets will go on sale on a first come, first serve basis and your name will then be at the top of the list for additional tickets if they are available. If the performance is sold out and more extra tickets are unavailable, you will be promptly notified and your money refunded.
On the ticket deadline day, we will count all of the ticket orders. If we have enough seats, we will give everyone the tickets that they ordered. If we sell out and do not have enough seats for everyone, we will do the following:
•Contact everyone to see if everyone still needs all of the tickets they requested.
•Put up a ticket exchange list in the waiting room – often those who ordered tickets find they don’t need them all, and we can make them available to others.
•See if people can volunteer for the shows. Volunteers do not sit in the audience and do not need a ticket for the show in which they are volunteering. Note: There are a limited number of volunteer positions.
•If the performance is sold out and tickets are unavailable, you will be refunded.
If we have tickets left over, they will be put on sale on a first come, first serve basis after the ticket deadline. Tickets will be sold at the door the day of the performance only if available.
Special Need Forms
There is wheelchair access to the theater. Please check out the theater at the dress rehearsal. If you have any trouble locating doors or ramps, please call the studio. Please also fill out a Special Needs Form if anyone in a wheelchair or with other special needs will be attending any of our shows. We will need to know your name and phone number, the person’s name, the show they will be attending, the need that they have, and any special seating requirements. People with special needs should plan on arriving before the show begins, so that we can provide any seating assistance they may need.